2013-14 General Bulletin

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Undergraduate Criteria for Scholarship Retention

Students who are awarded scholarships based on academic achievement or potential by Case Western Reserve University are expected to perform at an appropriate academic level and maintain good conduct in the community.  These scholarships will be automatically renewed each semester, provided that the student meets the retention criteria established for his or her scholarship at the time of the initial award.  These retention criteria, as defined for students who matriculated at Case Western Reserve University prior to August 2011 and for students who matriculated at the university in August 2011 or later, are outlined on the following pages, along with information about the duration of these scholarships and the appeal process for students who fail to meet the established retention criteria.

Criteria for Scholarship Retention for Students Matriculating in August 2011 or Later

 

Full-Tuition (Andrew Squire, Albert W. Smith, Adelbert Alumni, Alexander Treuhaft, and Warren E. Rupp), University, Michelson-Morley STEM, and Bolton Scholarships

The academic records of scholarship recipients are ordinarily reviewed at the end of each semester. To have a scholarship renewed for the following semester, the student must be in good academic and disciplinary standing.

In exceptional cases, Academic Standing Board will continue a scholarship for a student whose achievement or whose attendance does not meet the standards outlined above.  It is the student's responsibility to write to the Academic Standing Board, c/o the Office of Undergraduate Studies, within 7 business days of the end of the exam period each semester to request special consideration for continuation of a scholarship.  This appeal should inform the committee of any special circumstances which may have affected performance and/or attendance during the preceding academic semester, provide any relevant documentation, and describe a plan for how academic performance will be improved in the future.

Students who lose their scholarships because of unsatisfactory academic or disciplinary standing will have their scholarships automatically reinstated at the start of the next semester if they return to good standing.  These students lose a semester of scholarship eligibility for each semester that they fail to achieve good standing; that is, students will not receive these scholarships while on probation or during their first semester back from an academic separation, and the maximum number of semesters for which they can receive their scholarships will be reduced.  However, students placed on probation at the end of the spring semester who return to good standing based on summer coursework at Case Western Reserve University (see Academic Standing Regulations in the section of Academic Policies and Procedures) will continue their scholarships for the fall semester without interruption or loss of a semester of eligibility,

Other Scholarships Awarded by Case Western Reserve University

Recipients of scholarships other than the ones listed above should refer to their scholarship award letter for specific scholarship retention criteria. 

Duration

A student who meets the standards for scholarship retention may receive scholarship assistance for no more than eight semesters of full-time undergraduate study (less any semesters lost due to falling out of good academic or disciplinary standing, as described above). The scholarship is awarded for full-time enrollment in regular (fall and spring) semesters.

A scholarship recipient who does a complete withdrawal during a semester will have used up a semester of scholarship eligibility, but will be eligible to receive the scholarship again when he or she next enrolls, provided that his or her leave of absence does not last more than one semester (as described below). If a scholarship recipient completes a bachelor’s degree in fewer than eight semesters of full-time study at Case Western Reserve University, the scholarship will be terminated upon completion of the degree.

In the eighth semester (or in the final semester for a student completing the bachelor’s degree in fewer than eight semesters), a recipient may request permission for part-time enrollment with pro-rated scholarship support if completion of the degree does not require full-time enrollment in that final semester. 

Semesters spent participating in the Cooperative Education Program or on a leave of absence are not counted against a student's eight full-time semesters of scholarship eligibility.

Leave of Absence Policy

A scholarship recipient may take a one-semester leave of absence during the student’s undergraduate career and put his/her scholarship “on hold” for reactivation upon the student’s return to Case Western Reserve University. Requests for a one-semester leave of absence must be submitted in advance to the Office of Undergraduate Studies. Requests for leaves of absence longer than one semester must be submitted to the Academic Standing Board and will be reviewed on an individual basis.

A scholarship is automatically terminated upon a student's transfer to another institution or upon permanent separation from the university.

Criteria for Scholarship Retention for Students Who Matriculated Prior to August 2011

 

Full-Tuition (Andrew Squire, Albert W. Smith, Adelbert Alumni, Alexander Treuhaft, and Warren E. Rupp), Trustees', President's, Provost's, Dean's, Faculty Honors, and Faculty Scholarships

The academic records of scholarship recipients are ordinarily reviewed at the end of each spring semester. To have a scholarship renewed for the following academic year, a recipient is expected to satisfy two requirements: a minimum number of hours earned after enrolling at Case Western Reserve University and a minimum cumulative scholarship grade point average**. The cumulative scholarship GPA requirement is 2.500 at the end of the first year and 3.000 at the end of each succeeding year. Scholarship recipients will be required to have earned at Case Western Reserve University at least 24 semester hours in the first year, 54 semester hours by the end of the second year, and 84 semester hours by the end of the third year.

Students participating in the Cooperative Education Program or taking a leave of absence or who completely withdraw from a semester will have their scholarship reviewed based on an adjusted credit hour standard: first-year students will be expected to earn at least 12 semester hours and a 2.500 cumulative scholarship GPA, while upper class students will be expected to earn 15 semester hours fewer than the expected credit hour criterion and a 3.000 cumulative scholarship GPA (e.g. a second year student will be expected to earn 39 hours as opposed to 54 hours).

Students who study abroad and for whom official overseas transcripts have not been received at the time of scholarship review will retain their scholarships provided that they meet the overall semester hours required when their records are complete or that they successfully complete a full courseload during study abroad as defined by the host institution. 

**Scholarship Grade Point Average: All courses completed for an evaluative grade at Case Western Reserve University are included in the computation of the scholarship GPA. The scholarship GPA matches the student's cumulative GPA unless the student has repeated a course. If a scholarship recipient has used the Course Repeat Option, both the original grade and the subsequent grade will be included in the computation of the cumulative average for the purpose of determining eligibility for scholarship continuation. 

Provost's Special Scholarships

Recipients of Provost’s Special Scholarships must maintain academic good standing to be eligible for continuation of their scholarships. Students who do a complete withdrawal for a semester will still have their scholarship reviewed on the basis of good academic standing.

Other Scholarships Awarded by Case Western Reserve University

Recipients of scholarships other than the ones listed above should refer to their scholarship award letter for specific scholarship retention criteria. 

Duration

A student who meets the standards for scholarship retention may receive scholarship assistance for no more than eight semesters of full-time undergraduate study. The scholarship is awarded for full-time enrollment in regular (fall and spring) semesters. A scholarship recipient who does a complete withdrawal for a semester will lose that semester of scholarship eligibility. If a scholarship recipient completes a bachelor’s degree in fewer than eight semesters of full-time study at Case Western Reserve University, the scholarship will be terminated upon completion of the degree. In the eighth semester (or in the final semester for a student completing the bachelor’s degree in fewer than eight semesters), a recipient may request permission for part-time enrollment with pro-rated scholarship support if completion of the degree does not require full-time enrollment in that final semester. 

Leave of Absence Policy

A scholarship recipient may take a one-semester leave of absence during the student’s undergraduate career and put his/her scholarship “on hold” for reactivation upon the student’s return to Case Western Reserve University. Requests for a one-semester leave of absence must be submitted in advance to the Office of Undergraduate Studies. Requests for leaves of absence longer than one semester must be submitted to the Academic Standing Board, c/o the Office of Undergraduate Studies, and will be reviewed on an individual basis. The leave of absence policy does not apply to a student who transfers to another institution and subsequently returns to Case Western Reserve University.

Scholarship Termination

Once a scholarship has been terminated for failure to meet the retention standard, it cannot be reinstated unless reinstatement has been granted by the Academic Standing Board after review of an appeal. A scholarship is automatically terminated upon a student's transfer to another institution. 

Appeal Process

Evaluation of student records for scholarship renewal will take place at the end of each academic year, in June. In exceptional circumstances, the Academic Standing Board will continue a scholarship for a student whose achievement or whose attendance does not meet the standards outlined above. It is the student’s responsibility to write to the Academic Standing Board, c/o the Office of Undergraduate Studies, before June 1, to request special consideration for continuation of a scholarship. This appeal should inform the committee of any special circumstances which may have affected performance and/or attendance during the preceding academic year, provide any relevant documentation, and describe a plan for how academic performance will be improved in the future.